Start here
Getting paid on time starts before you do the work. Clear terms and steady follow-up help with late payers.
Put terms in writing
Before starting, agree in writing on the price, what is included, due date, and late fees if allowed where you live.
A clear invoice
Include your name, the client's name, invoice number, date, description of work, amount, due date, and how to pay.
Following up
Send a friendly reminder when the invoice is due, then firmer reminders after. Keep messages short and professional.
If they still don't pay
You can pause work, send a final demand letter, or use small claims court. Check your local small claims limits and rules.
Step by step
- Send a written agreement before starting.
- Invoice right away when work is delivered.
- Send a reminder on the due date.
- Follow up at regular intervals in writing.
- Send a final notice with a firm date before taking next steps.
Helpful tips
- Ask for a deposit on new or large projects.
- Offer easy payment methods.
- Number invoices so you can track them.
- Keep all emails with the client.
- Track hours and deliverables.
What to keep on file
- Signed agreement or email approval
- Copies of all invoices
- Proof the work was delivered
- Reminder emails and replies
Clear terms and steady follow-up get you paid faster.